MARKET FORMS

If you are a NEW applicant seeking Summer 2020 membership please fill out NEW VENDOR FORM. You will be invited to attend Spring Vendor Meeting. 

Spring Vendor meting is tentatively scheduled for: March 14th, 2020. Application materials will be available at this meeting and posted on a website after the meeting. 

If you are seeking Winter Market membership, please email: manager@menomoniefam.org or download application here

Printed copies are ALWAYS available at the market - stop at manager's booth during market hours if you would like a printed copy. 

We can also mail a copy to you - send us a note with your request!

Applications are accepted year round and are subject to approval.

2019 MARKET RULES

revised 3.19

PRODUCTS SOLD AND LOCATION OF LAND:

 

Menomonie Farmer’s Market is a producers-only market. All vendors agree to follow the Integrity Principle of a producers-only market and allow market staff and/or advisory board members to perform farm visits in accordance with the market Integrity Policy.

 

All products being sold during the market must be produced by the vendor within a 30-mile radius of Menomonie. The Market Manager reserves the right to include products outside of that radius if inclusion of the product will enhance the market.

 

Membership is not guaranteed. All applications are subject to approval in accordance with the Vendor Approval protocol.

 

APPLICANTS, FARM/BUSINESS VISITS AND PICTURES:

 

All new vendors must first submit completed New Vendor Form and have a farm/business visit prior to approval.

 

Businesses with a storefront will be pre-approved by the Market Manager on a case-by-case basis.

 

Vendors give Menomonie Farmer’s Market a permission to use pictures of their farm, process or finished work taken by the Menomonie Farmer’s Market staff during farm/business visit and to also use public pictures of their business retrieved electronically from businesses’  social media ( FB, Instagram or other)  or website/Etsy to promote the market.

 

Vendors will be assigned stalls prior to the first market day based on returned applications. Stalls will be assigned ONLY for the days that are specified on the “Menomonie Farmer’s Market Application”.  If extra days added during the season space might be different for the days added.

 

Spots are assigned on a first come-first served basis, based on the date of application received with full-time produce vendors given priority for the pavilion.

 

All returning vendors are given two weeks prior to application deadline to return their applications before applications become available for new vendors on April 1st for Summer Market and November 1st for Winter Market. Any returning vendors applying for the membership after April 1st/November 1st will lose their advantage and application will be processed in accordance with all other new vendor applications.

  

Vendors are guaranteed a same seasonal spot only if applying for a full season.  

 

Vendors applying for less than a full season and full-time vendors that have applied after the due date are not guaranteed same spot and can be moved from one spot to another during the season as spots become available.

 

If a vendor decides to add more days other than specified in the original application, then they must inform the Market Manager in advance. Vendors are not guaranteed to keep the same spots on those additional days.

 

STATE LICENSES, PERMITS AND LABELING:

 

It is the responsibility of every vendor to know if it is required to collect and remit Wisconsin Sales Tax.  If sales tax is included in the price, an appropriate note must be posted in the booth.

 

Vendors selling processed or “ready to eat” foods are responsible for obtaining all licenses and permits required by the Dunn County Public Health Department and the State of Wisconsin.  Copies of all licenses and permits must be on file with Market Manager prior to selling at the Market.

 

All permits and licenses required by the State of Wisconsin are the sole responsibility of the vendors.  All vendors who are required to have such permits/licenses must submit copies with market registration.

 

It is suggested that all permits be displayed for customers to view.

 

Vendors may not advertise that they have organic products unless they have been certified organic. A copy of the certification must be on file with Market Manager.

 

All vendors agree to obey Fair Labeling and Packaging Act and follow all labeling requirements as applicable to the product they sell. All labels must include name of the business/maker.  If a third party was hired for packaging and or/labeling of a product a name of the farm must be printed on the label. If the label does not include a name of the business/farm a proof of the transaction (invoice issued into the vendor’s name for the processing) must be provided to the market staff within three days of the request.

 

MARKET TIMES AND DATES:

 

 Menomonie Farmer's Market will open:

~ for the summer season on the second Saturday in May and run every Wednesday and Saturday through the second Saturday in October.

~ for the Winter Season on the third Saturday in November and run every Saturday through the second Saturday in April.

 

 2019 Summer Market Days and Times are: Wednesdays 10AM-4PM and Saturdays 8AM-1PM.

 

2019/2020 Winter Market Days and Times are: Saturdays 9 AM – 1PM.

 

Vendors may participate full season, half season or partial season.

 

The Market will occur rain or shine. If there is a severe storm the market will not be held. If a severe storm occurs during the Summer Market vendors and customers are directed use the bathrooms located in the band shell.

 

DURING THE MARKET:

 

 Only vendors and/or their designated helpers are allowed to sell at the market.

 

Vendor space is ten feet by ten feet and marked with a number. Inside the pavilion absolutely no nails, staples or other damaging fasteners are to be used. Outside the pavilion absolutely no stakes are to be driven into the grass, use of weights for the tents is recommended.

 

Vendors must furnish their own tents, tables & chairs. Vendors selling “ready to eat” lunch foods are required to sell from Food Trucks OR White Tents only. 

 

If a Vendor chooses to use sides for their tent, they must be those manufactured specifically to be used with a tent.

 

Vendors are responsible for cleaning their space at the end of each Market Day. During the Winter Market vendors are responsible to move tables/chairs to the original location after the market. Leaving early without helping others move furniture will be documented.

Items may NOT be placed in front of vendor space. No food items may be placed directly on the ground.

 

Set up time is two hours prior to the opening market time during the Summer Season (8AM – 10AM on Wednesdays and 6AM – 8AM on Saturdays) and one hour prior to the opening of the market during Winter Season (8AM-9AM).  Vendors will not be allowed to set up after 8AM on Saturday or 10AM on Wednesday during the Summer Season and after 9AM for Winter Market.

 

Vendors are to drive up, unload and move their car/trucks immediately to allow space for other vendors. Vendors may not start organizing their booth while their car remains parked on the customer parking space.

 

Vendors are prohibited from driving into the Pavilion or on the grass.  

 

Parking area for vendors and/or helpers is on the 7th Street. Vendors and/or their helpers may not remain parked on 8th Street, 9th Avenue or Wilson Avenue. These spaces are reserved for customers and event patrons. During the Winter Market using the parking spaces further away is highly recommended.

 

Sales are NOT allowed prior to market hours (before 8 AM on Saturday/10 AM on Wednesday during the Summer Market and before 9 AM on Saturday during the Winter Market).

   

Respect other vendors and market customers.  Profanity, yelling, and heckling will not be tolerated.

 

Vendors may not sublet space.  Market Manager retains the right to approve and facilitate all arrangements pertaining to subletting space.

 

During the Summer Market consuming alcoholic beverages and smoking are not allowed in the market area. This applies to vendors, helpers, and customers.

 

Price and terms of sale are solely between buyer and seller.   All prices must be displayed. All vendors agree to abide by fair business practices.

 

Vendors may begin to tear down their booths at 4 PM on Wednesdays and 1 PM on Saturdays. Vendors may leave the market earlier ONLY if they sell out prior to the end of the market day and inform the market manager by ringing a bell. Early breaking down will be documented.

 

Vendors must first tear down their booths, fold tents, have their products in bins/boxes and only then drive up to load items in the car/truck.

 

Leftover produce/products may NOT be placed in the trash bins. Talk to other vendors: they may be interested in using it for compost.

 

If a vendor is not able to attend market for any reason and must cancel, they need to contact market manager no later than 6AM on Saturdays and 8AM on Wednesdays. Cancellation notice can be sent via email to:  manager@menomoniefam.org or via text message to Veronika 715-641-0050.

 

If a vendor is running late on a market day for any reason outside of their control, they must inform the market manager at their earliest convenience.  This can be done by a text message sent to: 715-641-0050 or an email sent to: manager@menomoniefam.org.  Vendors arriving at the market after the set up time are not guaranteed a space at the market.

 

If a vendor is not in attendance for a period of two weeks without prior notice, the application will be void and vending space will be considered open to other vendors.

 

If a vendor fails to notify the market manager of a cancellation and does not appear at a scheduled market date, it will be considered a "No-Show".  If a vendor does this more than 3 times, they will risk losing their spot.

 

If a vendor is not able to attend a market for any reason, they can have helpers that will be selling for them. This can be a family member, friend or hired person. Other vendors that have membership with the Menomonie Farmer’s Market cannot be helpers if they also have a booth at the market on the same day.

 

One person cannot sell at two booths on the same day. This does not apply to bathroom/lunch breaks while vendors are present at the market.

 

All helpers must know and follow the Market Rules and Regulations and have a Helper Form signed. If a helper violates the market rules, the violation is issued under Vendor’s name. 

 

MEMBERSHIP FEE

 

Membership Fees are due at the time of application. Membership fees are published on the current year application.

 

All Fees are non-refundable.

 

West CAP’s Market Manager will enforce all rules and regulations.  Disregard for any market rules will cause action to be taken.  West CAP retains the right to prohibit a vendor form participating in the market, without a refund, if rules are broken. If a vendor wants to appeal a decision, the appeal must be in written form and can be sent to Robyn Thibado at rthibado@wcap.org or PO Box 308, Glenwood City, WI, 54013.