MARKET FORMS

If you are a NEW applicant seeking Summer 2021 membership please fill out NEW VENDOR FORM.

If you are a returning vendor and have not received a printed copy of the application in a mail, please email: manager@menomoniefam.org.

Printed copies are ALWAYS available at the market - stop at manager's booth during market hours if you would like a printed copy. 

Applications are accepted year round and are subject to approval.

MANAGEMENT

The Menomonie Farmer’s Market is managed by WEST CAP,  West Central Wisconsin Community Action Agency, a 501(c)(3) - non-profit organization.

West CAP is proud of its history as an innovative, forward-thinking organization.  Established in 1965, West CAP was one of the first community action agencies in the United States. Since then, West CAP has worked to promote the self-sufficiency of low-income families in the rural communities of west central Wisconsin, operating as an equal opportunity employer and service provider.  West CAP continues to help families overcome poverty and achieve economic stability by following its mission:

“The mission of West CAP is to take action against poverty by developing the social and economic assets of low-income families and their communities and by working to create a more just and sustainable society.”

 

 

WEST CAP CONTACT INFORMATION

Address: 525 2nd St, Glenwood City, WI 54013

Phone(715) 265-4271

Fax: (715) 265-7031

 

MARKET MANAGER’S CONTACT INFORMATION:

Phone: (715) 641-0050

Email: manager@menomoniefam.org

 

 

 

 

INTEGRITY

Menomonie Farmer’s Market is a producers-only market. This means that all products sold at the market must be grown, made or produced by vendors. Participation at the market is available to local area:

GROWERS – small family-owned farms located in the area and offering 100% farm-sourced products

PRODUCERS – small family businesses specializing in processed foods made from purchased ingredients

ARTISTS – small family-businesses specializing in original handmade art or craft.

 

INTEGRITY PRINCIPLE

GROWERS

As a local grower, I certify that all produce sold at the Menomonie Farmer’s Market is grown by me from seeds or plugs. I will be honestly sharing my farming practices, fertilizer usage, herbicide application and harvesting time with market staff and customers alike.

As an animal/poultry/fish farmer I certify that all animal products and by-products sold at the market are from animals grown on my farm. I certify that all animals/poultry were born on my farm or purchased at a young age and have been raised on my farm no less than:

  • For poultry: raised on my farm no less than eight weeks

  • For beef/cattle: raised on my farm no less than twelve months

  • For small ruminants & Swine: raised on my farm no less than six months

  • For egg: chickens raised on my farm no less than twelve weeks

PRODUCERS

As a producer vendor I certify that all items I sell at the market are made by me following my original formulas, recipes, formulations, and techniques.  I pledge to never use pre-mixed products sold in bulk or in kits and use as much of local ingredients as possible.

ARTISTS

As a local artist I certify that all items sold at the market are made by me from scratch and are of my original design, technology, and process.  I pledge to never bring “kit crafts” or pre-made items.

 

LABELING

All vendors agree to display their name or the name of their business prominently and conspicuously in the booth.

 

 

 

All Vendors agree to obey Fair Labeling and Packaging Act and follow all labeling requirements as applicable to the product they sell. All labels should include vendor’s name or name of the business. 

If vendor uses a third party for any packaging and or/labeling needs of a product they made, they will provide a proof of the transaction to the market staff within three days of the request.  Only invoices issued onto the vendor’s name will be accepted.

 

A concern about violation of market Integrity will result in a Challenge Farm visit on a short notice (three days or less).  A violation of the Integrity principle can terminate vendor’s market membership of the current season without a refund and might jeopardize future participation at the farmer’s markets.

 

FARM VISITS

 The goal of farm inspections process is to verify that our members are upholding the producer-only rules of Menomonie Farmer’s Market.

• Having a transparent inspections process helps keep our members honest.

• The inspections process helps keep a level playing field between our members.

 • The inspections process helps maintain the trust of our customers.

 

The claims that are made about the Menomonie Farmer’s Market and what is sold there are the foundation of a relationship between vendors and the public.

 

 

1. New Member Inspection (Initial farm visit)

 

All new market applicants agree to follow all rules and acknowledge that products must be of their production. Vendors agree to allow for inspections of records and products – this can be done electronically or on-site. Vendors grant permission to inspect their farm/facility to determine eligibility to participate at the Farmer’s Market. New Member inspection is performed during application process. Market manager and at least one advisory board member must be present if inspection is done on-site.

 

2. Routine Inspection (Annual farm visit/updates)

 

Is performed by a market manager at the market or on-site and members are notified of this inspection in writing at least 24 hours in advance.

 

At-Market Inspection

• Products available for sale are cross-referenced with products listed on the application

 • Available products, packaging, boxes, truck, product labels, etc. may be photographed

• A spot-check of required licenses, recipes, processing invoices etc. may be conducted

• Temperature readings of coolers, samples, etc., may be taken

• The market manager will discuss operations, involvement, growing practices, varietals, etc. with the vendor

 

Production Site Inspection

• Map of all production site(s) showing where produce is currently being harvested from

• List of properties/production sites identifying if they are owned or leased

• Copy of all current lease agreements of production sites

• Records and receipts for raw materials, shipping dates, etc.

• List of crops that are only coming from storage and will not be found in production at this time

• Ownership verification for any secondary members that sell for you at market

 

 

3. Challenge farm visit

 

Reason for a challenge farm inspection: a complaint from a market vendor, market patron or an anonymous complaint. Market manager must first present a complaint to the advisory board for voting if it is a reason for a challenge inspection.

 

Challenge Farm Visit Protocol

1. A vendor is notified of a complaint with general wording and no details are provided.

2. A farm visit is scheduled to be performed at earliest convenience. Member may not attend the market until a farm visit is performed.

3. Three advisory board members perform a challenge inspection, and each fill out the online inspection forms

4. All materials are turned in to the advisory board for further voting.

5. Member is notified of the voting results and given a copy of inspection forms and original complaint.

6. Advisory board decision is final and may be appealed only if membership is terminated.

 

 

In a situation that a complaint is found sufficient, and a violation is found during the Challenge Farm Visit the following decisions can be made:

 

Issue a violation (first, second, third)

Suspend membership of a Vendor

Terminate membership of a Vendor

Prohibit sale of a specific product/group of products for a season

 

 

Inspection forms remain in the vendor’s file for three years. The Menomonie Farmer’s Market strives to inspect members in a manner that is fair, transparent, and equal. If the name and contact information of the person submitting a complaint is known, then a letter with the inspection results will be sent to the addressee.

 

 

 

 

 

 

 

MARKET’S ADVISORY BOARD

Menomonie Farmer’s Market invites vendors to volunteer their time and participate in the market’s Advisory Board.  The advisory board meets once a month on a first Saturday of the months after the market. It is a group of seven vendors formed to give advice and support to the market manager and assist in Farm visits as needed.

To become a candidate a vendor must:

  1. Be a vendor at the market for at least three years

  2. Be in good standing with the market rules

  3. Be of a good character and respect to confidentiality of the discussed matters

 

Those vendors interested to join the Market’s Advisory board can inform a market manager or just show up at the meeting. In a situation that more than seven vendors want to join the board, an anonymous voting will be held to approve new members.

 

PRODUCTS SOLD AND LOCATION OF LAND:

 

Menomonie Farmer’s Market is a producers-only market. All vendors agree to follow the Integrity Principle of a producers-only market and allow market staff and/or advisory board members to perform farm visits in accordance with the market Integrity Policy.

 

All products being sold during the market must be produced by the vendor within a 30-mile radius of Menomonie. The Market Manager reserves the right to include products outside of that radius if inclusion of the product will enhance the market.

 

Membership is not guaranteed. All applications are subject to approval.

 

 

APPLICANTS, FARM/BUSINESS VISITS AND PICTURES:

 

All new vendors must first submit completed New Vendor Form online and have a farm/business inspection prior to approval.

 

Businesses with a storefront will be pre-approved by the Market Manager on a case-by-case basis.

 

Vendors give Menomonie Farmer’s Market a permission to use pictures of their farm, process or finished work taken by the Menomonie Farmer’s Market staff during farm/business visit and to also use public pictures of their business retrieved electronically from businesses’ social media

(FB, Instagram or other) or website/Etsy to promote the market.

 

All returning vendors are given two weeks prior to application deadline to return their applications before applications become available for new vendors on April 1st. Any returning vendors applying for the membership after April 1st will lose their advantage and application will be processed in accordance with all other new vendor applications.

 

 

SPOT ASSIGNMENT:

Vendor spots are approximately ten by ten feet.

 

Vendors will be assigned stalls prior to the first market day based on returned applications. Stalls will be assigned ONLY for the days that are specified on the “Menomonie Farmer’s Market Application”.  If extra days added during the season space might be different for the days added.

 

Spots are assigned by a market manager. Vendors may request a special placing for health reasons only.

 

Vendors are guaranteed a same seasonal spot only if applying for a full season.

 

Vendors applying for less than a full season and full-time vendors that have applied after the due date are not guaranteed same spot and can be moved from one spot to another during the season as spots become available.

 

If a vendor decides to add more days other than specified in the original application, then they must inform the Market Manager in advance. Vendors are not guaranteed to keep the same spots on those additional days.

 

STATE LICENSES, PERMITS AND LABELING:

It is the responsibility of every vendor to know if it is required to collect and remit Wisconsin Sales Tax.

 

All permits and licenses are the sole responsibility of the vendors.  Applicants must submit copies of all permits/licenses with their application OR at least five days prior to the first day of attendance if licenses are still being processed at the time of application. Vendors are responsible to provide an update to the market manager if their licenses are being revoked, annulled, re-issued or annually renewed within one week of the licensing change.

 

No License Required*

 

• Apple Cider. Cider must be pressed and bottled by the vendor. Cider must be fully labeled including approved warning statement if unpasteurized/unheated (raw).

• Baked Items. Home-baked, not potentially hazardous bakery items may be sold directly to consumers. Items must be baked, such as cookies and cakes. Items that would not be allowed have cream or custard fillings, butter cream frosting or other things that make them potentially hazardous and requiring refrigeration. Be sure to clearly label all allergens!

• Field-Dried Vegetables. No license is required for sale of peppers or dry beans that are dried naturally in the field. Product must be protected from spoilage and contamination during the natural drying process. [Tomatoes are not included in this category.]

• Fruits and Vegetables (raw, intact). Share the bounty of your harvest! You may rinse in clean water, remove roots and package in bulk for delivery. Not allowed: cutting, trimming or other processing or packaging for individual sale – these steps require a license.

• Grain. Grains may be sold for home milling into flour, roasting, malting, etc. A license is required to

process grain.

• Honey. No license required for honey sold as beekeeper’s own that has no added color, flavors, or ingredients, including air incorporated by whipping. Must be appropriately labeled.

• Jams and Jellies/Canned Fruit. Home-canned fruits or jams and jellies made in Wisconsin may be sold at farmers’ markets in the state without a license. These items must be low-pH (under 4.6), the items must be made in a home kitchen and sales are limited to $5,000 per person per year. Canned goods must be properly labeled, including an ingredient statement, and a notice posted at the point of sale letting consumers know the product is homemade and not subject to state inspection.

• Maple Syrup. Producers of maple syrup may bottle and sell their product at farmers’ markets as long as only exempt products are sold by the producer, e.g. fresh fruits and vegetables, honey,

sorghum, cider, and/or maple syrup. Product must be fully labeled.

• Pickled Vegetables (Canned). Home-canned pickled vegetables made in Wisconsin may be sold at farmers’ markets in the state without a license. These items must be low-pH (under 4.6), the items must be made in a home kitchen and sales are limited to $5,000 per person per year. Canned goods must be properly labeled, including an ingredient statement, and a notice posted at the point of sale letting consumers know the product is homemade and not subject to state inspection.

 

A Wisconsin law in 2011, sometimes called the ‘pickle bill’, allows limited sales of home-canned acid or acidified foods without a license. Product must be produced in a home kitchen, sales are limited to $5,000 per year, and must be direct to consumers; farmers’ markets are one of the approved sales locations. Labeling of the product must include: “This product was made in a private home not subject to state licensing or inspection.”

 

 License Required

A license will be required either to sell and/or to process many products that may be sold at a farmers’ market. Licensing is generally required if ‘exempt’ sales are over the allowed amount or for out-of-state sales – only raw, intact fruits and vegetables may generally be sold across state lines without a license. Potentially hazardous items such as eggs, fresh meats, and baked goods that require refrigeration, will generally require a mobile retail license. Other licenses apply to the production or manufacture of a certain types of foods or beverages. Local ordinances may require further licensing. Examples of items where a license of some sort is generally required for farmers’ market sales in Wisconsin include:

• Bakery items that are potentially hazardous or processed in a commercial kitchen.

• Beef, pork, lamb, poultry and other meat items – a mobile retail license will be required. Other licenses may also be required.

• Candy, confections – a license is required to make candy and confectionary items for sale.

• Dairy products such as fluid milk, cream, butter, cheese, yogurt and more require a mobile retail license for sales at farmers’ markets. Other licenses may also be required.

• Dehydrated or dried fruits, herbs, vegetables, or meat (except for field-dried peppers and beans) must be prepared for sale under license.

• Dry food or beverage mixes or blends must be manufactured under a license.

• Eggs from the farm find eager customers at farmers’ markets. A mobile retail license is required for vending. Other rules also apply.

• Farmed fish and seafood - fish sold at a farmers’ market must come from a licensed retail food establishment or food processing plant. Mobile retail license required.

• Juice products produced on-site or sold at a farmers market require licensing.

• Pet foods must meet standards similar to human foods and must be manufactured under a license.

• Processed fruits and vegetables, including frozen, cut, dried, and packaged items, must be produced under a license for sale at farmers’ markets.

• Refrigerated foods that are sold at a farmers’ market require a license for manufacture and sale.

• Sauces and condiments – while items such as apple or tomato sauce may be canned at home under the ‘pickle bill’, most sauces and condiments are ‘acidified foods’ and require licensing.

 

NOTE: Vendors from outside of Wisconsin must comply with Wisconsin regulations to sell in the state. Call the Licensing Specialists to see if your idea ‘fits’ with what is allowed. Licensing Specialists at the Wisconsin Department of Agriculture, Trade, and Consumer Protection (DATCP) will direct vendors to the licensing requirements for their individual business. Contact DATCP Licensing Specialists at 608-224-4923 or datcpdfslicensing@wi.gov

 

NOTE: In spite of what many web sites say, Wisconsin does not have a cottage food law! Please refer to official documents for accurate, up-to-date information.

 

Only licensed vendors offering processed or “ready to eat” will be approved to participate, unless exempt from licensing under “Pickle Bill”. Home bakers are not permitted to participate. Unless a product is covered under “Pickle Bill”, sale of processed foods without a license is not allowed at the market.

 

Vendors selling processed produce, flavored honey or flavored maple syrup must have a food processing license. Only unprocessed produce and raw honey, raw maple syrup is allowed for sale without a license.

 

Vendors offering processed or “ready to eat foods” are responsible for obtaining all licenses and permits to be approved to sell such items at the Menomonie Farmer’s Market. Licenses are to be issued by the Dunn County Public Health Department and/or the State of Wisconsin Department of Agriculture, Trade and Consumer Protection.   Copies of all licenses and permits must be on file with the Market Manager prior to selling at the Market.

 

It is suggested that all permits be displayed for customers to view.

 

Vendors may not advertise that they have organic products unless they have been certified organic. A copy of the certification must be on file with Market Manager.

 

All vendors agree to obey General Food Labeling Guidance and follow all labeling requirements as applicable to the product they sell. All labels must include name of the business/maker, including any labels packaged by a third party. 

 

 

MARKET TIMES AND DATES:

 

Menomonie Farmer's Market will open for the summer season on the third Saturday in May and run every Wednesday and Saturday through the third Saturday in October.

 

2022 Market Days and Times are: Wednesdays 10AM-6PM and Saturdays 8AM-1PM.

 

Vendors may participate full season, half season or partial season.

 

The Market will occur rain or shine. If there is a severe storm the market will not be held. If a severe storm occurs during the market vendors and customers are directed use the bathrooms located in the band shell.

 

DURING THE MARKET:

Only vendors and/or their designated helpers are allowed to sell at the market.

 

Vendors may not bring animals to the market unless it is a Service Animal and is required due to a disability. A service animal means an animal that is individually trained to do work or perform tasks for the benefit of an individual with a disability, including a physical, sensory, psychiatric, intellectual, or other mental disability. Emotional support animals, comfort animals, and therapy dogs are not service animals. A doctor’s letter does not turn an animal into a service animal.

 

Vendor space is approximately ten feet by ten feet. Inside the pavilion absolutely no nails, staples or other damaging fasteners are to be used. Outside the pavilion absolutely no stakes are to be driven into the grass, use of weights for the tents is recommended.

 

Vendors must furnish their own tents, tables & chairs. Vendors selling “ready to eat” lunch foods are required to sell from Food Trucks OR White Tents only. 

 

If a Vendor chooses to use sides for their tent, they must be those manufactured specifically to be used with a tent.

 

Vendors are responsible for cleaning and/or sanitizing their tables before placing items on the tables. Vendors may choose to use washable table covers. Vendors are responsible for cleaning space at the end of each Market Day. Vendors serving ready to eat foods are responsible for cleaning the customers’ tables and taking away garbage to the dumpster.

 

Items may NOT be placed in front of vendor space. No food items may be placed directly on the ground. This rule especially applies to pumpkins, watermelons, and squash.

 

Set-up times are: 6AM-7:30 AM on Saturdays and 8AM-9:30AM on Wednesdays. Vendors will not be allowed to set up after 7:30 AM on Saturday or 9:30AM on Wednesday. 

 

In a situation that a vendor is not at the market by 7:30AM on Saturday or by 9:30AM on Wednesday their spot is considered open to other vendors.

 

In a situation of unforeseen circumstances, a vendor will be arriving to the market after the normal set-up times, they must inform the market manager in writing by sending a text to the following number: 715.641.0050.

 

Vendors are to drive up, unload and move their car/trucks immediately to allow space for other vendors. Vendors may not start organizing their booth while their car remains parked on the customer parking space.

 

Vendors are prohibited from driving into the Pavilion or on the grass.  

 

 Vendors may only use parking area as indicated for vendors. Vendors and/or their helpers may not remain parked on 8th Street, 9th Avenue or Wilson Avenue. These spaces are reserved for customers and event patrons.

 

Sales are NOT allowed prior to market hours (before 8 AM on Saturday/10 AM on Wednesday).

 

Respect other vendors and market customers.  Profanity, yelling, and heckling will not be tolerated.

 

Vendors may not sublet space.  Market Manager retains the right to approve and facilitate all arrangements pertaining to subletting space.

 

Consuming alcoholic beverages and smoking are not allowed in the market area. This applies to vendors, helpers, and customers.

 

Price and terms of sale are solely between buyer and seller.   All prices must be displayed. All vendors agree to abide by fair business practices.

 

Vendors may begin to tear down their booths at 6 PM on Wednesdays and 1 PM on Saturdays.

 

A vendor will forfeit their spot under the pavilion if three or more late arrivals or early teardowns will be noted.

 

Vendors may leave the market earlier ONLY

  • if there is a family emergency

  • if they sell out prior to the end of the market day

  • at 2PM on Wednesdays (must be completely out by 2:30 PM)

Vendors must inform the market manager that they will leave early prior to beginning breaking down their booth.

 

Vendors must first tear down their booths, fold tents, have their products in bins/boxes and only then drive up to load items in the car/truck.

 

Leftover produce/products may NOT be placed in the trash bins.

 

Vendors are invited to participate in market’s ZERO WASTE efforts and:

  • Use Compost basket or talk to other vendors: they may be interested in using it for compost.

  • Donate to Stepping Stones/Food Pantry

  • Donate flowers

 

If a vendor is not able to attend market for any reason and must cancel, they need to contact market manager no later than 6AM on Saturdays and 8AM on Wednesdays. Cancellation notice can be sent via email to:  manager@menomoniefam.org or via text message to 715-641-0050.

 

If a vendor is not in attendance for a period of two weeks without prior notice, the application will be void and vending space will be considered open to other vendors.

 

If a vendor fails to notify the market manager of a cancellation and does not appear at a scheduled market date, it will be considered a "No-Show".  If a vendor does this more than 3 times, they will risk losing their spot.

 

If a vendor is not able to attend a market for any reason, they can have helpers that will be selling for them. This can be a family member, friend or hired person. Other vendors that have membership with the Menomonie Farmer’s Market cannot be helpers if they also have a booth at the market on the same day.

 

One person cannot sell at two booths on the same day. This does not apply to bathroom/lunch breaks while vendors are present at the market.

 

All helpers must know and follow the Market Rules and Regulations and have a Helper Form signed. If a helper violates the market rules, the violation is issued under Vendor’s name. 

 

 

MARKET TOKENS / EBT

All vendors selling SNAP-eligible products MUST accept market tokens.

 

Vendors MUST display a sign that they are accepting market tokens.

 

 How the program works:

 

• The customer brings their EBT card (food stamp card) to the market information booth. They decide how much they want to spend at the market and asks the market staff to sell them tokens worth that amount.

 

• The market staff person swipes the card through the wireless POS terminal. The amount of the

sale is debited from the customer’s card. The market staff person gives the customer tokens for

the full amount requested.

 

• The customer shops at the market for eligible foods, using tokens like cash.

 

• At the end of the market day, each vendor turns in all tokens received to the market manager, in exchange for a receipt for the full value of tokens received.

 

• The market manager will mail the check to the farm or vendor’s business address.

 

 

MARKET TOKEN Program Rules:

• No US currency is to be given as change or exchanged for tokens in any manner. The sale

must be for the exact amount of the scrip or the customer can make up the difference with cash.

 

• Accept only our market association tokens. No other market association tokens can be

accepted at this market.

 

• All market vendors and farmers must accept tokens for eligible food products. Customers using

tokens must receive the same respect as other customers.

 

• All food-stamp eligible food items, food seeds and food plants can be purchased with tokens.

 

• No hot food or non-food items such as flowers, clothing or crafts can be bought with tokens.

 

 

SOCIAL MEDIA

Vendors are invited to join a closed group for vendors on Facebook to express their experiences and thoughts about the market. Posting any internal market matters, such as vendors’ conflicts, violations, vendor’s discussions, and other confidential matters on public pages is prohibited.

 

Vendors may not act as Menomonie Farmer’s Market representative on any social media platforms and speak as Menomonie Farmer’s Market unless they manage the Farmer’s Market page.

 

Vendors may not create pages or events on social media for the Menomonie Farmer’s markets. All events are created by the official Menomonie Farmers’ Market page and vendors may add those events to their personal or business pages.

 

Vendors are highly welcome to tag Menomonie Farmer’s Market, post in events or on Facebook page for the Menomonie Farmer’s Market. Use of hashtag #GetFreshWithUs is encouraged.

 

Market management will do their best to share vendor’s posts to the market page, if the post is made public. Management can not see vendor’s posts on social media if they were blocked.

 

 Use of Menomonie Farmer’s Market & West CAP logo or images taken by the West CAP staff is allowed with a written permission only.

 

 

MEMBERSHIP FEE

Membership Fees are due at the time of application. Membership fees are published on the current year application.

 

Membership Fee is waived to any vendor applicant under the age of 18, under the Menomonie Farmer’s Market “Bloom where you are planted” program. The program is offered to local area residents under the age of 18 who intend to sell items they have made/grown by themselves without any help of others.

 

Membership fee is waived to any local non-profit 501(c)(3) organization that wants to have informational booth with the intend to distribute information about their organization and services.  No sales will be allowed and no items can be offered for a “donation”.

 

All Fees are non-refundable.

 

West CAP’s Market Manager will enforce all rules and regulations.  Disregard for any market rules will cause action to be taken.  West CAP retains the right to prohibit a vendor form participating in the market, without a refund, if rules are broken.